Administrative Assistant

Washington County Historical Society
Hagerstown, Maryland, USA

Summary: The position performs clerical, secretarial, office management and registrar duties for the Washington County Historical Society and its Miller House Museum and genealogy center.

Hours: 9:00am - 4:30pm, Tuesday through Saturday

Compensation: $12-15 per hour commensurate with experience

  • Clerical - receives, acknowledges and records dues, donations, and other receipts; prepares reports for the treasurer; receives, organizes and prepares invoices for payments; makes bank deposits.
  • Office Management - purchase and replenish office supplies; maintains lists of service providers; schedules routine and emergency building maintenance.
  • Secretarial - Receives visitors, answers and responds to phone and electronic inquiries; types minutes during Board meetings, prepares minutes and reports for Board meetings; composes, prepares and disseminates correspondence to members, donors, staff, etc; labels and mails “save the dates” and invitations for special events; records reservations; receives and posts fees; constructs the quarterly newsletter, The Legacy.
  • Registrar - Maintains membership files in PastPerfect; mails renewal notices; oversees the production and dissemination of the quarterly newsletter. Maintains Master Index for Library; catalogs, labels and files newly acquired books, photographs, etc.
Essential Requirements: Knowledge and experience with Microsoft Office Suite and social media applications and general office procedures. The applicant needs to be a self-starter with an engaging personality, customer relation skills and good oral and written communication skills.

Education: High School Diploma (minimum)

Note: We offer annual paid sick and vacation leave

Apply: Please send cover letter, resume, and three references to
Stefanie Basalik at

Please reference when applying for this job.
This job posted by MERC from May 17 through August 16.

Museum Director

City of Ketchikan
Ketchikan, Alaska, USA

Museum Director - The City of Ketchikan, Alaska seeks a multi-talented individual to direct and participate in the operation of two city-owned museums: the Tongass Historical Museum, a small community museum; and the Totem Heritage Center, which preserves 19th century totem poles, in addition to conducting classes and workshops in the traditional arts of Southeast Alaska Natives. The Museum Director oversees a staff of eight.

The successful candidate will be an accomplished communicator and manager with broad museum experience, including administration; budgeting and planning; staff supervision; collections care; and exhibit and program development. Demonstrated leadership, creativity, and style are essential. With a small staff and limited resources, the person selected will be expected to deliver exhibits and programs that not only engage the community, but also educate and entertain visitors.

Ketchikan is a welcoming community of 14,000 located on an island in beautiful Southeast Alaska. Ketchikan has daily jet and ferry service, and is a 90-minute flight from Seattle, WA. Spectacular natural beauty with mild climate, small town life, a vibrant arts scene, boating, fishing, and outdoor activities are among the reasons why people love to live here.

A full job description and City of Ketchikan employment application (REQUIRED) are available at Information about the museums can be found at Direct inquiries to Vanessa Booth at (907) 228-5631 or

$60,708 - $70,454/annually DOQ plus benefits. Position Open Until Filled; EOE/AA.

Please reference when applying for this job.
This job posted by MERC from March 31 through June 5.

Greenhouse Studios Design Technologist

UConn Library
Storrs, Connecticut, USA

The UConn Library is expanding its commitment to scholarly communications and is seeking to fill the new role of Greenhouse Studios Design Technologist with a flexible, collaborative, self-directive, and innovative individual. This is a two year, grant funded position and the successful candidate will serve as a foundational member of a team of researchers taking on a major Mellon-funded initiative to redefine scholarly communication in the digital age.

Under the general supervision of the Scholarly Communications Design Studio Coordinator, the Design Technologist supports the collaborative creation and implementation of scholarly work for Greenhouse Studios | Scholarly Communications Design at the UConn Library. Greenhouse Studios is a joint effort of the UConn Library, School of Fine Arts, and the University of Connecticut Humanities Institute, with each contributing resources and personnel to advance scholarly communications research. As a member of the Greenhouse Studios’ core staff, the Design Technologist collaborates with interdisciplinary project teams across the University to conceive and develop technical approaches and design solutions to support scholarly expression across the University. The Design Technologist maintains current awareness of relevant technologies and applies that knowledge as part of Greenhouse Studios projects, in an effort to support and advance the field of scholarly communication.

Minimum Qualifications
  1. Bachelor’s degree in a field relevant to the position, or equivalent combination of training and experience.
  2. A minimum of one year experience in an area of media specialization.
  3. Demonstrated ability to perform a specific production function, such as web design and development, animation, writing, audio/video, graphic design, etc.
  4. Demonstrated ability to work collaboratively with a diverse group of researchers, editors, designers, librarians, and graduate research assistants.
  5. Ability to work independently, provide and respond to feedback, and meet deadlines.
Preferred Qualifications
  1. Bachelor's Degree in a field relevant to the position.
  2. Demonstrated ability in analytical reasoning and creative problem solving.
  3. Demonstrated leadership and excellent communication skills.
  4. Proven track record of digital content creation and audience engagement.
  5. Experience in an academic research library or digital humanities center.
  6. Demonstrated knowledge of scholarly production in a university setting.
This is a two-year, end date position, funded through the Andrew W. Mellon Foundation in partnership with the UConn Library. The position will be based in Storrs and has an anticipated start date of August 18, 2017. UConn offers competitive salaries, outstanding benefits (including employee and dependent tuition waivers at UConn), and a highly desirable work environment. Salary is dependent upon education, qualifications, and experience.

Applications should be submitted online using UConn Jobs at (please reference Job ID 25017504) and include a cover letter, detailed resume, and contact information for three professional references.

Nominations and inquiries should be sent in confidence to To ensure full consideration, inquiries and applications should be submitted by May 28, 2017. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.

Please reference when applying for this job.
This job posted by MERC from May 5 through May 28.

Assistant Registrar of Exhibitions

Madison Museum of Contemporary Art
Madison, Wisconsin, USA

The assistant registrar of exhibitions assists the curatorial, registration, and technical services departments on all logistical arrangements related to borrowed exhibitions and artwork loans to the museum. This includes coordinating various aspects of borrowing objects (including loan agreements, incoming and outgoing receipts, and incoming and outgoing condition reports); scheduling and overseeing shipping and delivery of art objects; assisting with the installation of artworks for exhibition (as needed); and maintaining inventories and documentation related to exhibitions. This position is part-time with a schedule of approximately 20-25 hours per week.

Email a cover letter, resume and professional references to

Please reference when applying for this job.
This job posted by MERC from April 28 through July 28.

Free Enterprise Institute Programs Manager

Dr Pepper Museum and Free Enterprise Institute
Waco, Texas, USA

The Dr Pepper Museum & Free Enterprise Institute in Waco, Texas seeks a museum professional to serve as the Free Enterprise Institute (FEI) Programs Manager. This senior staff position works to leverage the museum's resources to support the educational opportunities on-site and off-site. As the lead representative of the Dr Pepper Museum’s Free Enterprise Institute, the Programs Manager is responsible for building and maintaining strong relationships with our key educational stakeholders.

The Programs Manager will lead and coordinate the museum’s efforts in developing and implementing quality informal, innovative, and engaging curriculum‑aligned programming to schools, outreach venues, adults, families, and children. He/She will have overall responsibility for the development of free enterprise program content and activities as well as all aspects of administration of the educational programs. The Programs Manager is also responsible for the management of part-time staff, interns, and volunteers as tour guides and participates on the exhibit development team as an advocate for the visitor experience. Occasional weekend and evening scheduling is required.

The successful candidate will have some or all of these qualifications:
  • An undergraduate degree in Education, History, Economics, or Museum Studies
  • Educational credentials at the Masters level is preferred
  • Classroom teaching experience is desirable
  • Knowledge of State of Texas learning standards and education reforms
  • Strong communication and presentation skills
  • Well-developed organizational skills and attention to details
  • Above average computer skills, MS Office, Internet, desktop publishing, and data base management
Full-time salary with compensation commensurate with experience

Please send cover letter, resume, professional references, and salary history to:

Dr Pepper Museum and Free Enterprise Institute
Executive Director
300 South 5th Street
Waco, Texas 76701

Please reference when applying for this job.
This job posted by MERC from April 21 through July 21.


The Saint Louis Art Museum
Saint Louis, Missouri, USA

REPORTS TO: Head Preparator


SPECIFICATIONS: High school diploma required, at least 1-2 years’ experience in exhibit installation and preparation preferred; knowledge of fine arts, artistic materials and exhibit construction desired. Job requires good communication skills, attention to detail, and the ability to lift heavy objects.

JOB PURPOSE: To provide for the safe handling, storage, movement, and installation of all types of works of art.


  • Install works of art in galleries as required for all permanent and temporary exhibitions and gallery rotations at the Museum, working with Curators, Conservators, Engineers, Designers, and Cabinetmakers
  • Move art objects, including their mounts, lifts, pedestals, vitrines, etc. within the Museum building under the direction of the Head Preparator and/or the Registration Staff for the purposes of gallery installations, acquisition meetings, packing and shipping, photography, and other events as assigned.
  • See that works of art are properly placed in storage and that accurate locations for all art movement are reported.
  • Ensure that platforms, pedestals, casework, and works of art on display in the Museum’s galleries are dusted on a regular basis.
  • Assist in the pick-up and delivery of art objects outside the Museum, and with the installation of objects in private homes of donors and lenders.
  • Wrap and pack art objects for storage or shipment Pack exhibition furniture for storage and transport to and from warehouse location.
  • Organize material in off-site storage and assist registration staff in keeping accurate locations of this material as well as existing crates and other packing containers.
  • Prepare exhibition furniture for display by ensuring that pedestals/ casework are properly covered using conservation approved materials to help in the long-term preservation of works of art.
  • Develop familiarity with the collection and assistant registrations staff in recording specialized handling or installation needs for various works of art
  • Assist in the continued development and improvement of current installation procedures
  • Assist Head Preparator in planning and implementing upcoming work assignments; also helps to make sure that workspaces are well organized and also well supplied.
  • May be responsible for installation projects as assigned by the Head Preparator
  • May serve as team leader in the absence of the Head Preparator
  • Special projects as assigned.
Must apply online at

The above statements of this job description describe the general duties and level of work performed by employees assigned to this position. They do not claim to describe all of the functions of this position. Employees may be assigned other duties and the essential functions may change or be changed from time to time.


Title Revised: 10/2006

Rev. 8-2014

Please reference when applying for this job.
This job posted by MERC from April 14 through July 14.

Hospitality Associate

Liberty Science Center
Jersey City, New Jersey, USA

Position Overview
The Hospitality Associate (HA) helps makes the experience at Liberty Science Center one that our guests won’t forget. You are part of a team that is essential to fostering an environment that is enjoyable, conducive to interactive learning, and safe through engagement with everyone that walks through our exhibits. You are excited to interact with people from the Greater New York area and even around the world! You are talking to guests about the exhibits and addressing any needs or concerns. You are outgoing, amicable, responsible, and enthusiastic about working at Liberty Science Center! Hospitality Associates report to the Guest Engagement Coordinators.

Key Responsibilities
  • Consistently presents an eager, friendly, service-oriented demeanor
  • Acts as an ambassador for Liberty Science Center consistent with our brand promise
  • Maintains a thorough knowledge of exhibition, theater, event and program offerings
  • Assists guests with entry and orientation to facility, theaters, exhibit areas and lunch spaces
  • Contributes to preparation and shut down of all public spaces
  • Facilitates the exploration of exhibits and engages guests in conversations about exhibit content
  • Manages the operation of specific exhibits and theater experiences, including queuing and crowd control
  • Actively seeks ways to enhance the experiences of guests within designated spaces
  • Monitors condition and safety of public spaces, paying particular attention to the needs of guest
  • Ensures the high quality presentation of public spaces: testing exhibits for functionality, ensuring appropriate appearance of assigned areas, monitoring cleanliness in corridors, etc
  • Assists guests with emergency situations, as directed
  • Contributes to the execution of special activities and programs, including set up and break down
  • Responds appropriately to the needs of guests with special needs
  • Mentors volunteer staff
  • Participates in delivery of offsite experiences as needed
  • Other duties as needed
Hospitality Associates have flexible schedules. The shifts are at least 4 hours from 8:45am to closing. Hospitality Associates should have availability 4 days out of the week (not including Monday). Scheduling may also include weekends, early mornings/evenings and holidays.

This position pays at the rate of $9.75 an hour and after a two months the rate increases to $10.25 an hour.

Knowledge, Skills, and Abilities
  • Exceptional communication skills
  • Prior success in the delivery of quality customer service in fast-paced environments
  • Creative and resourceful in problem solving
  • Ability to work well as a team member or independently
  • Enjoys working with people of all ages and diverse backgrounds
Preferred Qualifications:
  • High School diploma or equivalent is strongly desired
  • 6 months or more of customer service experience
Work Environment
Liberty Science Center is located in a beautiful state park in Jersey City, New Jersey, with easy access to free parking, the Hudson-Bergen Light Rail, and the NJ Path train. All employees have access to an on-site café, a terrace with stunning NYC views, and on-site yoga.

Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires employees be able to spend long periods of time standing and maneuvering quickly through crowds. Hospitality Associates have to climb and descend stairs and work in dark theater environments. Hospitality Associates have to be able to lift 35lbs. Hospitality Associates may be scheduled to work outdoor exhibits from Memorial Day to Labor Day. Hospitality Associates may also work in exhibits that are at least 18 feet above floor level.

To apply
Interested in applying? Please submit your resume and cover letter through our website Click on the "careers" link at the bottom of the page.

Liberty Science Center (LSC) is committed to a diverse workforce. It is LSC’s policy to provide equal treatment and consideration of all employees and qualified job applicants without regard to race, color, creed, national origin or ancestry, age, gender (including gender identity or gender expression), religion, sex, sexual orientation, marital status, military service status, disability, genetic information, or any other characteristic protected by state or federal law or local ordinance.

Liberty Science Center is a non-smoking facility.

Please reference when applying for this job.
This job posted by MERC from April 12 through July 12.

Guest Services Manager

Evanston Museum featuring Horology & Glass
Evanston, Illinois, USA

Responsibilities of the job:
  • Report directly to the Executive Director.
  • Perform all hiring, evaluating and terminating of Visitor Services Staff and volunteers. Visitor Services Staff is comprised of employees tasked with handling point-of-sale (such as ticketing and cafe), security, tour guides, cleaning and maintenance.
  • Run the daily operations of the museum - including supervising the Visitor Services Staff and volunteers, monitoring staff breaks, delegating tasks for staff to do on slower days and filling in upon staff absences.
  • Manage the ticketing desk with a focus on customer service, organization and efficiency - ensuring visitors are attended to professionally and promptly.
  • Develop and maintain procedures for using the ticketing system and training Visitor Service Staff on its functionality.
  • Promote and manage the sales of memberships to visitors.
  • Handle operations of the downstairs cafe, including staffing, ordering inventory and making sure the stocking of the cafe kitchen and vending machines are handled as necessary.
  • Open and close registers, monitor and reconcile daily receipts and generate daily cash reports as required by accounting.
  • Actively work to generate group tours sales by regularly setting aside time to promote the Museum to local schools, park districts, community organizations, churches, etc.
  • Handle all aspects of booking group tours - including following up on calls and emails from interested organizations, generating outside sales through direct contact of local organizations, planning the tours, assigning staff as necessary and facilitating deposits and payment.
  • Organize weekly meetings for the Visitor Services Staff and volunteers in order to ensure daily operations run in a smooth and efficient manner.
  • Maintain a well-informed, working knowledge of the Museum collection and current exhibitions/programs for the ongoing training of Visitor Service Staff.
  • Serve as an advocate for the visitor while simultaneously promoting the welfare of the Museum - including communicating with visitors to ensure a positive Museum experience and resolving visitor concerns and complaints to their satisfaction and the Museum's.
The ideal candidate will have a Bachelor of Fine Arts degree (an M.F.A. is a plus) and seven years of management experience in a similar position as outlined above - or an education & work history that provides an equivalent match for this position.

Please send a resume and cover letter by email to

Please reference when applying for this job.
This job posted by MERC from April 9 through July 9.

Executive Director

Evanston Museum featuring Horology & Glass
Evanston, Illinois, USA

Responsibilities of the job:
  • Provide strategic and visionary long-range planning and implementation under the direction of the Board.
  • Responsible for overseeing the start-up of the museum in its new facility.
  • Serve as the overall leader of the Museum with the mandate to manage, mentor and guide all the department managers.
  • Support and work with the Guest Services Manager to oversee the efficient daily operation and maintenance of the Museum, including the physical plant functions (HVAC, plumbing, electrical and mechanical systems) and all grounds and facility maintenance. Conduct regular inspections to determine maintenance needs and provide recommendations to the Board for improvements and repairs.
  • Support and work with the Events Manager in all sales efforts to ensure a profitable rental program.
  • Support and work with the IT Manager to ensure the Museum uses new technologies to best highlight the collection. In addition, work to optimize the website to increase the visibility of the Museum and provide needed features and functionality to web visitors.
  • Work to develop the future position of a Store Manager and support this individual by ensuring that the quality of merchandise and the layout and operations of the gift shop meets Museum expectations.
  • Work to develop the future position of a Programs Manager and support this individual by proactively seeking and suggesting exhibitions and programs. Assess and evaluate the impact of these programs once implemented. In addition, work with the Programs Manager to create educational opportunities that relate to and encourage participation of diverse constituencies, including younger visitors.
  • Work with a PR agency to develop a sound marketing strategy with appropriate marketing materials for creating a media presence that successfully informs the public about this new Museum while simultaneously developing a strategy to move these responsibilities 100% in-house in the future.
  • Create and manage the development of a strong social media presence using in-house staff in order to increase public awareness of the Museum and grow its audience.
  • Develop a formal business plan which supports the strategic vision of the Museum.
  • Oversee budget development and ensure both the accuracy and integrity of the financial and accounting records. Ensure that the Museum is always operating in a fiscally sound manner.
  • Participate in Board Meetings and provide timely financial information as well as metrics and statistics that measure key performance indicators.
  • Provide stewardship of the Museum's assets, ensuring the safety, security and maintenance of both the Collection and the facility.
  • Showcase the Museum's collection by developing collaborative partnerships with other museums - both within the US and internationally. Additionally, build productive working relationships with collectors, educators, philanthropic organizations, corporate leaders, peer institutions, media, vendors and city representatives.
  • Represent the Museum at public events, participating in professional development with peers when possible.
  • Ensuring all forms of communication with the public, including all marketing materials, social media postings and website updates reflect the image and reputation of the Museum.
  • Manage all contracts and legal interactions with the approval of the Board.
  • Motivate and inspire the entire staff to create a successful work environment that will in turn ensure that the Museum become an enlightening, engaging and educationally rich place for the public to visit.
The ideal candidate will have a Bachelor of Fine Arts degree (an M.F.A. is a plus) and seven years of management experience in a similar position as outlined above - or an education & work history that provides an equivalent match for this position.

Please send a resume and cover letter by email to

Please reference when applying for this job.
This job posted by MERC from April 9 through July 9.

Jane Emison Assistant/Associate Curator of South and Southeast Asian Art

Minneapolis Institute of Art
Minneapolis, Minnesota, USA

The Jane Emison Assistant/Associate Curator of South and Southeast Asian Art will develop, research, exhibit, and publish Mia’s collection of South and Southeast Asian art. This dynamic curator will cultivate relationships with donors, professional colleagues, partner organizations and the community in furtherance of Mia’s strategic goals.

In this role, you will...
  • Interpret the museum’s collection of South and Southeast Asian art through permanent collection gallery displays, didactic materials and publications.
  • Conduct research and mount special exhibitions, with accompanying publications.
  • Oversee the care and preservation of the collection by ensuring proper and responsible handling and installation of objects and recommending objects for conservation treatment.
  • Speak publicly about the museum’s collection and provide training for museum guides.
  • Be an active member of the scholarly community of your area of expertise by speaking at symposia/colloquia and by publishing in related journals.
  • Locate, research and propose acquisition of South and Southeast Asian works of art that significantly augment the museum’s existing collections.
  • Work closely with collectors and prospective donors.
  • Be an engaged and proactive member of the Department of CSSAA, who subscribes to the museum’s positive culture and is dedicated to enhancing the visitor’s experience.
Specific Requirements
  • Master’s degree in the field of South and Southeast Asian art studies (Ph.D. preferred).
  • Assistant or Associate Curator level contingent on level of experience in the area of South and Southeast Asian art, including proven record of organizing exhibitions and producing publications of high quality.
  • Demonstrated skill at strategically building a collection through gift and purchase.
  • Ability to work independently and coordinate complex projects to completion.
  • Team player with proven ability to work effectively and positively with staff, trustees, and all other internal and external contacts.
  • Ability to build positive and effective relationships with donors and the broader community.
Who You Are
You have a passion for Asian art and are an enthusiastic advocate for all things Mia. You are creative and open minded with positive and effective communication skills. You strive for self-awareness and leave the drama in the artwork. You give praise freely and seek to learn and grow.

You’re good at and enjoy...
Recognizing the value in others’ unique perspectives.
Knowing your success is directly related to visitor satisfaction.
Setting challenging goals and achieving them.

Mia Culture
The Minneapolis Institute of Art is an audience-focused workplace where everyone strives to provide excellent service and cultivate honest and positive relationships. Generosity, agility, emotional intelligence, positive energy, and driving results are the core values that define Mia’s culture. Successful employment at Mia includes full embrace and demonstrable indicators of these values by all team members.

To Apply
A complete application includes a letter of interest, curriculum vitae, and three letters of recommendation. Please send the letter and curriculum vitae to Please also ask references to send letters of recommendation directly to by Friday, May 19, 2017.


Please reference when applying for this job.
This job posted by MERC from April 7 through May 19.